registration guide
Terms and Conditions
registration
Definition
- Person in Charge (PIC) is a representative of an institution who handles the registration process and responsible for the participants. The Person in Charge can be the supervisor/coach/teacher of the participants, or the participants themselves.
- Registration Field is for the Person in Charge (PIC) to book and register the number of total participants in each competitive field.
- Our working days are from Monday to Friday, excluding Christmas, New Years, and other national holidays in Indonesia.
Eligibility
- Participants will be eligible to participate in The 2022 Asian English Olympics if they are 15 to 23 years old and are enrolled in senior high school or university. Students who are eligible to take part at the beginning of the competition will be eligible to participate until the end of the competition. The PIC of each institution will be responsible for this provision.
- Each institution can only send a maximum of 3 people or teams per field of competition.
- Radio Drama and Short Story Writing will be run in different timelines from others. So, each participant may only join one main competition (Speech, Debate, Storytelling, Newscasting, and Spelling bee) and two side competitions (Radio Drama and Short Story Writing)
- Past champions of the Asian English Olympics are not allowed to join the same competition field that they have won before. But, they are allowed to join other competition fields.
Registration
- Each institution registration must be done by their assigned Person in Charge (PIC).
- We only provide online registration through our website. The PIC must follow the registration steps provided in the "Register Now" headline banner.
- The PIC can register or add new slots as long as the registration period for the concerned field is still open.
- To facilitate the payment process, it is recommended that each institution only registered on one representative account. Multiple accounts for each institution are allowed only if the same institution has different PIC. However, be sure to keep in mind that each institution can only send a maximum of 3 people or teams per field of competition.
- The 2021 Asian English Olympics competition is fully personal funded, which means that the organizer does not cover any expenses for the participants. However, because all participants are on (the) behalf of their institution, you may request The 2021 Asian English Olympics Official Invitation Letter and Proposal.
You can request them by clicking the link in the “Request Invitation Letter” section or sending us an e-mail. Through the letter and proposal, we hope that your expenses would be covered by your institution.
Timeline
For Main Competition (Debate, Newscasting, Speech, Spelling Bee, Storytelling)
- The Registration Phase will be closed on January 21, 2022, at 06:00 P.M. (GMT + 07:00).
- The Video Submission for the preliminary round for Newscasting, Speech, Storytelling will be on February 16, 2022, at 11:59 P.M. (GMT + 07:00).
- Preliminary for Spelling Bee will be on February 22, 2022.
- Preliminary for Debate will be on February 22-23, 2022.
- The latest upload for the payment proof* is on February 14, 2022, at 06:00 P.M. (GMT + 07:00). If you don't proceed to your competition payment until the deadline, you will be disqualified
*) You already filled out the form of payment confirmation on our website.
For Radio Drama, Short Story Writing
- The Registration Phase will be closed on January 21, 2022, at 06:00 P.M. (GMT + 07:00).
- The Latest Submission for the preliminary round will be on February 10, 2022, at 11:59 P.M. (GMT + 07:00).
- The latest upload for the payment proof* for the Radio Drama and Short Story Writing is on February 17, 2022, at 06:00 P.M. (GMT + 07:00). If you don't proceed to your online competition payment until the deadline, you will be disqualified (even though you have made your submission).
*) You already filled out the form of payment confirmation on our website.
PAYMENT
General Rules
- The payment amount that we receive must match the amount of total fees listed in the invoice.
- We only accept payment in Indonesian Rupiahs (IDR). Most payments will be automatically converted to IDR in the International Bank, Wise or Western Union.
- Please be aware of how much additional fees will be charged to you by your bank, Wise or Western Union when you transfer it to our account.
All additional costs are borne by the participants.
- If you happen to transfer less than the listed fee, we will contact the PIC to get you to make another payment to cover the shortfall. This also means that you should pay for the additional fees twice. To avoid this, please pay extra attention to pay all the listed fees moderately.
- The payment deadline for SHORT STORY WRITING and RADIO DRAMA is on February 17, 2022, at 6:00 P.M. (GMT+07:00).
- The payment deadline for SPEECH, NEWSCASTING, STORYTELLING, DEBATE, and SPELLING BEE is on February 14, 2022, at 6:00 P.M. (GMT+07:00).
- We have the right to disqualify the participants who didn’t pay the right amount of registration fee until the expected deadline.
Payment Steps
There are 2 types of payment (National and International Participants Payment).
If you want to secure your slots, we highly suggest you make the payment within 10 days after you do the registration at maximum, or else we will revoke your booking. Please also be aware that international transfer using Wise needs a few days to be done.
After the payment is made, you will have to wait for a maximum of 7 working days to receive your payment confirmation.
All the money that has been transferred into our account cannot be refunded for all reasons.
Payment Details for National and International Participants
Please see the details and instructions inside the invoice.
WINNER PRIZE
NOTE: All prize winners do not include admin fees.